Graduation process and timeline

1. October 2024 – January 2025: Check your grades in AUC portal and SIS

Perform initial checks in SIS to make sure you are on track to meet the graduation requirements. This includes having any off-campus courses processed, exemptions documented, and study abroad or transfer credit properly registered. 

2. By 1 January 2024: Academic Record Check

When you are close to reaching your graduation (having obtained more than 135 EC), the registrar will be in touch with you to fill in the Academic Record Check Form.

This usually takes place in your sixth semester, but could be later should you need extra time to finish your studies. If you are invited to soon or if you are not invited by mistake, please inform the registrar.

3. January - February 2025: Graduation Tracker

After filling out the Academic Record Form, you will see a graduation tracker appear in your AUC Portal. 

4. January - February 2025: Check by registrar

Once your final grades are in, the registrar will perform a check to see if the graduation requirements are met.

5. By 28 February 2025: Board of Examiners check

Once your grades have been processed, and if everything appears to be in order, the registrar sends your graduation request to the Board of Examiners. The BoE will perform a final check. After their approval, you will technically be graduated.

6. March 2025: Diploma requested and printed

Your diploma will be requested and printed by the Central Student Administration.

7. 4 to 6 weeks after 28 February 2025: Diploma ready for pick up

Your diploma will be printed and ready for you to pick up in the Academic Building. You will receive information on how to collect your diploma. The timing depends on when your final grades are in.

Detailed instructions on the graduation procedure for students completing their studies in February 2024 

Step 1 – Check the official record of your academic progress

Confirm as soon as possible that the official record of your academic progress at AUC is complete and accurate by completing the Academic Record Check. Make sure we receive the completed self-check form no later than the given date in the email so that it can be processed in time. You must make sure that all of your grades and credits are correctly registered in our Student Information System (SIS). On the Academic Record Check Form, you can indicate any grades or activities that are still missing so that AUC’s Registrar’s Office can take this into account during Step 2.

By filling out this academic record check form yourself, you will help the Registrar’s Team to ensure that your degree certificate and diploma supplement are produced without mistakes and on time.  If your form is received late, there is a risk that your degree certificate and diploma supplement will not be ready in time.

Off-campus courses
If you have taken off-campus courses that are not yet registered in SIS, please make sure that you submit a scanned copy of each transcript via www.auc.nl/servicedesk. Grades for off-campus courses can only be processed with an original transcript (except for courses taken at the University of Amsterdam, as those are already registered in SIS). Regardless of whether the course was taken at the UvA, or another institution it is important to list all courses taken outside of AUC on your Academic Record Check Form. 
Note that off-campus courses need BoE approval in order to count towards your degree requirements.

Step 2 – The AUC Registrar checks whether you meet the degree requirements

Based on your coursework and grades registered in SIS and guided by your Academic Record Check Form, the Registrar will turn their attention to checking whether you meet the degree requirements for your major.

If the Registrar has any questions about your situation, they will contact you directly. Your official date of graduation will be 29 February 2024. Please note that this is not the date that your diploma will be ready to be collected. This is the date that is listed as when you officially graduated, but your diploma will only be ready 4 to 8 weeks after this date. In the meantime, you can request a statement of graduation which certifies that you have completed the programme should you need proof for Master's programmes or another reason before your diploma is ready. Please note that you can only request this statement once the Registrar has completed step 2 and has thus verified that you have can meet the degree requirements (you'll be able to see this in the Graduation Tracker).

Graduation Statement vs. Statement of Expected Graduation
Please note that you can only request a (formal) Graduation Statement once the BoE has checked your records and approves your graduation. You can see the progress of this in the graduation tracker in Portal.  If the BoE checkbox does not yet have a green check mark, then the Registrar is only able to issue a "statement of expected graduation". These two documents are different, with a statement of graduation indicating you have met the requirements to graduate and this has been approved by the BoE (and you are only waiting for the diploma to be printed and signed). A "statement of expected graduation" means initial checks have been performed and you are on track to fulfil all requirements, but the BoE still needs to formally approve that you meet all conditions to graduate.

Step 3 – Collecting your degree certificate and diploma supplement

Once your diploma is ready for collection, you will be invited by the Registrar's team to make an appointment to pick up your diploma at AUC.

There are three ways you can collect your degree certificate and diploma supplement:

1. Collect it yourself (preferred option)
   You will be notified once your degree certificate and diploma supplement is ready for pickup. In the email, there will be a range of dates and times given when you can come to AUC and receive your degree certificate and diploma supplement from a member of the Registrar's team. 
2. Authorise someone else to collect it for you
   If you are unable to collect your degree certificate and diploma supplement yourself, you can authorise someone else to collect it for you. You will have to fill out an authorisation form for the collection of degree certificate and diploma supplement. The person who is authorished should bring this document along in print when collecting the diploma. Please keep in mind that once your degree certificate and diploma supplement is given to the person you've authorised, AUC is no longer responsible for them. The person who collects your documents will need to make sure that they reach you safely. Please also keep in mind that you must sign your degree certificate as soon as it is received to make it valid. Most importantly, if your degree certificate gets lost, it is not possible to get a replacement, as they are only issued once. 
3. Receive your diploma by mail
   If you are unable to come to AUC to pick up your degree certificate in person, you can also request to have it sent to a postal address via registered mail. If you wish to have your degree certificate mailed to you, please fill out a liability waiver and submit it to servicedesk@auc.nl. Please note that you will first have to pay a shipping fee of 40 EUR. Please keep in mind that you must sign your degree certificate as soon as it is received to make it valid. Most importantly, if your degree certificate gets lost, it is not possible to get a replacement, as they are only issued once. 

Terminating your enrolment upon graduation

Graduating in February

If you’re graduating in February, you must terminate your enrolment via Studielink. You can do this by:

1. Logging into Studielink
2. Select Terminate enrolment
3. Fill out the Add request for termination of enrolment form
4. Under "Reason" select Graduation
5. Fill in "Terminate enrolment by" 1 March [if filling out the form during February]
6. Under additional information, write "I wish to terminate my enrolment with a graduation date of 29 February"
7. Confirm your request by ticking the box and clicking the blue button "Confirm”

You submit a request for termination of enrolment via Studielink to inform your institution of higher education (AUC) that you wish to terminate your studies. Your request will be processed by the institution of higher education (AUC). They will officially terminate your enrolment. 

Please note that AUC's Registrar’s Office and UvA’s Central Student Administration will not terminate your enrolment at AUC until we have confirmed that you have fulfilled all of the degree requirements.

Frequently asked questions